Check approved hours and agreed rates against what you actually invoiced.
We help staffing agencies check that approved hours and agreed bill rates match their invoices, and provide documented discrepancies for their billing team to resolve.
Kenwood Foods Account
January 2026 Billing Period · 250 Assignment-Weeks Checked
A disciplined, single-account starting point.
We do not ask for full-firm deployment or complex IT integrations. Every engagement begins with a tightly bounded pilot on one client account and one completed billing period.
Pilot Structure & Boundary
Staffing billing is fast and complex. Rate changes take effect mid-cycle, overtime multipliers drop during manual batching, and shift differentials get missed. We run an exact, mathematical audit of your historical files without touching your live accounting software.
- 1 Staffing Agency
- 1 Agreed Client Account (e.g. Light Industrial / Logistics)
- 1 Completed Historical Period (1 month or 4-5 weekly cycles)
- Max 1,000 Assignment-Weeks (explicit row limit)
- Deliverable: Documented workpaper & executive report
Evidence before action.
We operate as your middle-office reconciliation team. We never make speculative recovery claims or initiate automated collections.
Simple Data Checklist
You export three standard files: approved timesheet CSV, invoiced billing CSV, and signed client rate schedule (PDF).
Contract Provenance
Our operator reviews every normalized rate against the executed client contract and records immutable page/clause locators.
Deterministic Audit
Our engine matches approved hours to invoiced rows with exact decimal math, checking OT multipliers, shift diffs, and unbilled time.
Billing Workpapers
Your billing team receives a structured 2-page executive report and row-by-row reconciliation CSV to review and resolve directly.
Discrepancies your billing team can actually resolve.
Every flagged dollar links directly to an approved timesheet row, an invoice line, and a contractual clause.
Fictional Pilot Findings Schedule
Class A Verified Discrepancies| Worker Ref | Account | Week Ending | Approved Hours | Identified Discrepancy | Identified Variance | Contractual Basis |
|---|---|---|---|---|---|---|
| WK-10392 | Kenwood Foods | 2026-04-03 | 40 Reg / 8 OT | OT Billed at Straight Time | $136.00 | Schedule A §2.4 (1.5x Multiplier) |
| WK-10411 | Harbor Plastics | 2026-04-03 | 38.0 Reg | Unbilled Approved Hours | $1,254.00 | Timecard Approved · Omitted on Invoice |
| WK-10445 | Kenwood Foods | 2026-04-03 | 40 Reg / 6 OT | Night Shift Diff Omitted | $138.00 | Addendum 1 §1.2 ($3.00/hr Night Diff) |
| WK-10462 | Vector Logistics | 2026-04-03 | 40 Reg / 4 OT | Rate Card Drift | $198.00 | Effective Rate $33/hr vs Billed $30/hr |
Let’s check your recent billing period for unbilled hours and rate drift.
Send your basic staffing agency scope. Our operations team will review your account volume and provide a pilot specification for your team.