01
Approved hours
Compare approved time against the hours that made it into billing.
Free retrospective billing review · Staffing
The hours were worked.
Was the client billed?
Rate Ops reviews a recent period of approved timesheets, client rate cards, and invoices. You get a clear view of where billing may have fallen short before you change anything.
Start a Rate Ops review →No system connection. No automated billing. A practical, human-reviewed starting point for your agency.
Human review before any actionYour files stay in your controlBuilt for staffing operations
The review
Find the items routine billing work can miss.
The aim is not to replace your billing team. It is to give that team a focused list of items that deserve a second look.
02
Client terms
Check regular, overtime, and other bill rates against the relevant rate card.
03
Invoice trail
Trace the reviewed item to its invoice record or flag it as needing investigation.
04
Owner decision
Present findings for your approval. Nothing is sent or changed without your team.
Illustrative output
Clear enough to act on.
A concise review surfaces the line items that need an owner’s attention, rather than adding another dashboard.
Fictional sample data · Not a customer result
Sample billing review
SAMPLE OUTPUT| Assignment | Client | Approved hours | Invoice status | Review signal | Amount to check |
|---|---|---|---|---|---|
| WK-10418 | Harbor Components | 46.5 | Partially billed | Hours mismatch | $372 |
| WK-10442 | Northline Packaging | 52.0 | Invoiced | Overtime rate check | $216 |
| WK-10467 | Westfield Distribution | 40.0 | Not found | Invoice trail missing | $640 |
| WK-10488 | Summit Assembly | 44.0 | Invoiced | Rate card review | $176 |
Your findings depend on your own exports, rate cards, and a human review. This example only shows the format of a review.
How it works
A low-lift way to start.
Share a recent period.
We agree on the small set of exports needed for a review, usually timesheets, invoices, and rate information.
Review the exceptions.
We reconcile the files and organize the items that need verification by someone who knows the account.
Choose the next move.
You receive the findings. Your team decides what to correct, invoice, follow up on, or leave alone.
Start here
See whether a review fits your agency.
Tell Graham a little about your billing workflow. If it is a reasonable fit, he will reply with the simplest next step.